What happens when we spend money?
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President/ Treasurer - 1
Societies/ Sports Coordinator - 2
Finance Department - 3
A purchase is made by a committee memberThe committee member sends their receipt, sort code and account number to the Treasurer/President The Treasurer/President uses the 7 standards of control to ensure the payment matches the purpose of the club or societyThe Treasurer/President submits the SU Societies/Clubs Expenses Form to the SU Forms submitted before Tuesday 12pm will be paid on the Friday. Forms submitted after Tuesday 12pm will be paid the following week.
The Coordinator receives form electronically.We use the 7 standards of control to ensure the payment matches the purpose of the club or society.If satisfied with the claim, the coordinator will submit the form to finance. If the Coordinator is not satisfied with the claim as it does not pass the 7 standards of control, the Activities Manager will scrutinise the payment before it reaches the finance department.
The finance department receives a hard copy and an electronic copy of the payment submission form.The finance team will do random spot checks on the forms to ensure the 7 standards of control have been used.If satisfied, the payment will be made on the Friday. If the finance department is not satisfied with the claim, they will engage with the Coordinator to decipher what went wrong. This can cause severe delays to the payment being made.
