# Welcome Fair Rules

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## Welcome Fair Rules

We reserve the right to stop/suspend stallholders at any time.

By attending the fair you must adhere to Goldsmiths Students’ Union policies which can be found [here](https://www.goldsmithssu.org/yourunion/governance/policies/). We would ask stallholders to look at these prior to the event to ensure your activity or materials don’t contravene these, paying particular attention to our Safe Space Policy and Boycott, Divestment and Sanctions against Israeli Apartheid.

**Quiet Hour Guidelines:** Quiet Hour is on both days of the Fair, from 4pm - 5pm, and is put in place in order to meet accessibility needs related to disabilities, both mental and physical. We kindly ask that companies respect the following guidelines during this hour, in order to create a welcoming space for all on both days of the Welcome Fair.

* No sound played at stalls.
* No approaching of students - during this time please wait for students to approach or show interest to you first.
* Avoid shouting or loud conversations with colleagues.
* All phones should be off or on silent.
* Whenever speaking to people, especially if you believe a student may be hard of hearing or deaf, try to face them and ensure they have a clear line of sight to your face.
* Passageways and fire exits in the marque must be left unobstructed.
* All electrical equipment used must be labeled with an up to date PAT testing certificate and exhibitors must not overload sockets.
* Strictly no smoking inside the marquee.
* Societies and Sports Clubs exhibiting at the Welcome Fair will be held liable to any costs or claims incurred by any persons or property as a result of their actions.
* Societies and Sports Clubs exhibiting at the Welcome Fair must not receive any payment in cash, credit-card or cheque unless agreed with the Students’ Union prior to exhibiting.
* Any data collected from students must be handled in a secure manner, students must explicitly be asked for their consent to be contacted, and must be provided with opportunities to opt out of communications.
* Serving of food or drink must be agreed with the Students’ Union prior to exhibiting and provide evidence of relevant licensing, food hygiene certificates or permits. Allergy warnings must be made clear.
* The Students’ Union encourages the use of sustainable packaging and materials.
* No flashing lights to be used throughout the duration of Welcome Fair
* Exhibitors mustn’t store goods outside of their allocated space.

**Prohibited Items**

* Highly flammable or potentially explosive substances
* Alcohol
* Any weapons or anything that imitates them
* Homemade food or hot drinks (your own personal packed lunch is ok)
* Any material that could be deemed offensive or incites hatred
* Large amplified sound systems and speakers (we will ask you to turn them off or down)
* We reserve the right to confiscate any items on the Prohibited Items list.
