# Annual General Meetings

![](https://913408664-files.gitbook.io/~/files/v0/b/gitbook-legacy-files/o/assets%2F-LiNOVQhjsOFgpkvodjH%2F-LiNOYTxIGgeXP3ry8wr%2F-LiNOZEp8AehDnf8tSKU%2Fimport.png?generation=1561629971876150\&alt=media)

We strongly encourage each sports team to run a large open meeting for every one of their members to voice their thoughts. In this meeting, you should:

1. Summarise the positive and critical points from the last academic year
2. Give an overview of finances
3. Explain the roles up for election, and give candidates 2 minutes (and no more) to explain why they are the most suitable person for the position.
4. All questions and comments from members

Below is a sample agenda, we encourage you to us this as a starting point for yours.

| Welcome attendees and introduce committee members                                                                                                                                                        |
| -------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- |
| Overview of the past year. You should cover your activity in the last year, publicity gained, number of members and participants in activities, success points, improvement points.                      |
| Financial report - the President should present money gained/spent throughout the year, with an overview of how it was raised. This should also cover the funds which will be carried into the next year |
| Plan for next year                                                                                                                                                                                       |
| Questions from members                                                                                                                                                                                   |
| Explanation of roles going up for election                                                                                                                                                               |
| Hustings - 2 minutes per candidate per role                                                                                                                                                              |
| Questions to candidates                                                                                                                                                                                  |
