Booking rooms

Booking rooms

Booking rooms is easy if you know how! You will always need a book the room before you can publicise your event. It's key to give the Activities Team as long as possible to find the right kind of room for you.

Types of room

There are several types of space in the university you can book. These include:

• Seminar rooms - tables, chairs

• Lecture theatres - tiered seating

• Movement spaces - large, empty, non-carpeted

• PC labs - have a computer on every table space

• Piano rooms - piano available

• The Green - large grass area behind RHB

There are also three bookable spaces in the SU building:

• SU Cafe - daytime for small events (>10 people), evenings for large events (<60 people)

• SU Bar

• SU Studio - formally The Stretch

Booking

5 WORKING DAYS FOR A GENERAL ROOM BOOKING

To book a space in the university, fill in this form. You must give us at least 5 working days notice - if you come to us at the last minute we will try our best, but you’re much less likely to secure a space. We can also handle repeat room bookings, and specific requirements - give us as much information as possible in the form and we’ll find you the best available space.

This includes:

• Events that are on University campus (not in the Students' Union building)

• Bookings that do not require any staff

• Bookings that do not require any technical support

• Repeat bookings that happen either weekly or monthly

25 WORKING DAYS FOR AN EVENT

To book a one off or large scale event, fill in this form. You must give us 25 working days notice to allow us to book your venue, staff, technical support and confirm external speakers (if applicable). Please note that all large scale events will be handled by Siwan Fflur. If you have any further questions, please email [e-mail]

Please make sure you have confirmation of a room booking before publicising the event.

This includes:

• Events that have an expected turn out of 100+ people

• Bookings that require staff (bar staff/door staff)

• Bookings that require technical support (if you are using lighting, sound, tech)

• Bookings that have an external speaker